EU AI Act + GDPR
AI Workplace Policy Pack: clear rules for AI at work.
Since February 2025 the EU AI Act expects every business that uses AI to support the AI literacy of its staff, and the GDPR applies as soon as personal data goes into a prompt. This pack gives you clear rules and the paper trail to show what you did.
Notion template- Price
- €29.99
- Formats
- Notion template or Word, Excel & PDF
- Languages
- EN, DE, NL, ES, HR — country editions adapted to national law
- Access
- Instantly after purchase, one-time payment
EU AI Act + GDPR
What's in the kit
- AI Use Policy template — approved tools, data rules, prohibited uses, human review, training and incidents, ready to adapt
- Staff Quick Guide — a one-page summary for everyone, with a simple traffic-light rule for data
- Employee Acknowledgment form — print or send for signature
- AI Tool Requests — request, review and approve each AI tool for a defined purpose
- Training & Acknowledgment Log — evidence of acknowledgments and AI literacy training
- Guide — the EU rules at a glance and the national rules for works councils and employee representatives
The rules it covers
AI literacy (Art. 4 AI Act)
Businesses must take measures so that staff using AI understand how to use it and its risks. A written policy plus training is the most common way to show it.
Personal data in prompts
The GDPR applies to anything personal that staff type into an AI tool. The policy's traffic-light rule tells staff what may and may not go in.
Employee participation
In several countries, introducing tools that can monitor staff requires involving the works council. The national editions cover the local rules.
Made for
- Employers of any size whose staff use AI
- HR managers
- Managing directors
- Works councils and employee representatives
Two editions, same price
Choose how you want to work. Content and price are the same.
Questions about this kit
Do we need an AI policy if we are a small team?
Do we have to involve the works council?
Can we ban AI tools completely?
Other kits
Templates
- GDPR Compliance Kit GDPR
- AI Compliance Toolkit EU AI Act + GDPR
- EU Pay Transparency Kit Directive (EU) 2023/970
- Vendor & AI Supplier Assessment Kit GDPR + EU AI Act
Need more than one kit?
This kit is part of the EU Compliance Bundle: all five kits for €69.99 instead of €149.95.
The kits are organisational tools and a practical starting point. They do not constitute legal advice and do not guarantee compliance with the GDPR, the EU AI Act or any other law.